The HRIS finalizes parties, terms and effective date; check employer signing authority before presenting the agreement.
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| Control point | Applicable design |
|---|---|
| Actors | Employee, HR and employer representative |
| Trigger | Finalize employment terms and employer signatory |
| Source system | HRIS |
| Documents | Employment agreement and amendments |
| Approval control | Finalize employment terms and employer signatory |
| Identity and authority | Match the participants, representation authority and document scope before requesting authorization. |
| Signing route | API or Agent connects an agreed VNeID/RS-HUB or Trusted SIC route; fallback requires an approved deployment policy. |
| Business exceptions | Incorrect effective date; revised terms; employee confirmation pending |
| Downstream system | HRIS / employee records |
The HRIS finalizes parties, terms and effective date; check employer signing authority before presenting the agreement.
Employee; HR; employer representative review the document and representation authority before authorizing signing.
Correlate the signing request with employment agreement and amendment and its approved version; retain the transaction reference.
The approved provider creates the signature using the applicable certificate and authorization; do not change routes without approval.
Retain agreement and amendments in the personnel record; update HRIS after correlation, without assuming onboarding is complete.
Incorrect effective date; revised terms; employee confirmation pending.
The HRIS owner decides whether to amend, cancel or request a new signature. Reconcile delayed callbacks against the original transaction before creating a replacement.
This is a reference implementation workflow. The organization determines business policy, legal requirements and acceptance conditions.
