The document-management system approves content, authority and version; only the approved version proceeds to issuance signing.
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| Control point | Applicable design |
|---|---|
| Actors | Specialist, records officer and authorized signatory |
| Trigger | Approve content, authority and document number before issuance |
| Source system | Document management system |
| Documents | Draft, approved document and issued record |
| Approval control | Approve content, authority and document number before issuance |
| Identity and authority | Match the participants, representation authority and document scope before requesting authorization. |
| Signing route | API or Agent connects an agreed VNeID/RS-HUB or Trusted SIC route; fallback requires an approved deployment policy. |
| Business exceptions | Invalid authority; draft revision; document recall |
| Downstream system | Document management / archive |
The document-management system approves content, authority and version; only the approved version proceeds to issuance signing.
Author; reviewer; authorized official review the document and representation authority before authorizing signing.
Correlate the signing request with draft, approval record and issued document and its approved version; retain the transaction reference.
The approved provider creates the signature using the applicable certificate and authorization; do not change routes without approval.
Retain the signed document, approval reference and issuance information; publication/delivery is a separate authority-controlled step.
Invalid authority; draft revision; document recall.
The Document management system owner decides whether to amend, cancel or request a new signature. Reconcile delayed callbacks against the original transaction before creating a replacement.
This is a reference implementation workflow. The organization determines business policy, legal requirements and acceptance conditions.
